Friday, July 14, 2006

Defining the project

I think the defining the project is very important to lead project managers to do projects easier by follow step by step like navigator or map. This map show clearly detail of all activities of the project life cycle, start from defining, planning, executing, and delivering. What the end result, what do you have to do, when do you have to do, who have to do or response or support, how long the project done, cost, how much (resource), how to monitoring.
The defining the project is the first important step that all project participants have to clearly understand (publish) and do follow for the projects success.
The defining the project have 5 steps:
Step 1: Definition the project scope
Step 2: Establishing project priorities
Step 3: Creating the work breakdown structure (WBS)
Step 4: Integrating the WBS with the organization
Step 5: Coding the WBS for the information system

Step 1: Definition the project scope
Project scope is a definition of the end result or mission o your project-product or service for your customers.
Clear scope definition and projects success come together. An unclear defined scope or mission is the most frequently mentioned barrier to project success.
Project scope checklist
1.1Project objective: What the project or your customer need? The first step, answer the questions of what, when, and how much.
1.2Deliverables: to define major deliverables
Milestones: show only major segment of work, estimates of time, cost, and resource for the project.
1.3Technical requirement:
1.4Limits and exclusions:
1.5Reviews with customer: for understanding and agreement of expectations.
Close communication with your customer-internal and external is necessary to develop a project definition that meets all the requirements of the customer.
Project objective:
To conduct cassava production cost in Nachon Ratchasima province by sample survey method, within one month, July 20-August 23, 2006, cost THB 25,000.
- Cassava production cost per rai, per kilogram.
- Activities of cassava production.
- Fixed and non-fixed cost.
1. Questionnaire design, pretest questionnaire- July 20-31, 2006
2. Training - August 1-3, 2006
3. Interview- August 4-10, 2006
4. Analyze- August 11-20, 2006
5. Seminar- August 21, 2006
6. Publish- August 23, 2006
Technical requirements
1. Programmer for data analyze
2. SPSS program
Limits and exclusions
- Cassava production cost: start from planting until harvesting at field.
Customer review
- Department of Internal Trade, Ministry of commerce
- Bank of Thailand

Step 2: Establishing Project priorities
Project manager must define and clearly the priorities of the project, brainstorming with all project participants (customer, upper and lower management) to make the relative importance of each criterion. The one technique is useful is a project priority matrix: which criterion is constrained, which should be enhanced, and which can be accepted.

Step 3: Creating the work breakdown structure (WBS)
WBS is a map or outline of the project; subdivide the project into smallest work activities (work package). All of activity levels, first step until end step (priority), coding, and cost in project will showed in WBS. WBS helps the project manager and all of project participants by:
- Clearly direction work for everyone to understand their responsibility and priority,
- Easy to evaluate of cost, time, and performance at all levels,
- Clearly a map or clearly WBS, show integrate function between project and organization, it help everyone in many parts of the project work together, easy to communicate and coordinate.
- Each work package has information about time, budget, resource, responsibility, and control points that can help PM and everyone go directly and correct way to make project success.
Work package in WBS: what, how long, cost, resource, who, and monitoring.

Step 4: Integrating the WBS with the Organization
- integrate WBS with OBS
- usually projects are under the organizational parent, mix WBS and OBS, for help project managers and everyone: identify who in organization response or support work package within a cost account.
Step 5: Coding the WBS for the information system
- Coding help you to fine the position of each activity in WBS and tell you about related priority and activity information.


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